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Office Analyst and Administrator

This position organizes and supervises all the administrative activities that facilitate the smooth running of the TOMRA Sorting office in Brazil and a very structured working environment for those working in sales and service departments for the TOMRA Recycling, Mining and Food business streams.

São Paolo, Brazil 6/22/2018

Roles and responsibilities

Running day-to-day operation of the office

  • Office management – calls, mail, reception, meetings, cleaning & maintenance
  • Coordination of flights, hotels, and transportation for colleagues and guest
  • Contract management - with landowner, leasing companies, outsourced companies

Sales and marketing support

  • Support sales in exhibitions, brochures, articles, releases and webpages
  • Support on customer enquiries and leads
  • Provide support concerning IFS system and updates, as well C2G in local level

Customer service and spare parts support

  • Managing, invoicing, dispatching and ordering spare parts
  • Control parts payables and receivables
  • Planning of the service engineers and follow up customers satisfaction

Financial & controlling support

  • Invoicing and managing payables and receivables, externally and internally
  • Communication and reporting with outsourced accounting partner and F&A department at HQs, monthly quarterly and annually
  • Yearly cost budgeting and coordination with the departments for budget allocation


  • Coordinating for importation of products and spare parts, with custom agency and forwarding companies
  • Responsible for all the procedure from importation to the delivery to the customer

Candidate profile

  • University degree – management or related
  • Five years or more of relevant work experience in similar duties
  • Confidence, self-disciplined, customer-oriented, motivated, multi-task, proactive, flexible
  • Technical affinity, analytical, organization ability, solution focused
  • Excellent communicational and interpersonal skills in Portuguese, Spanish and English


  • Four-year degree, administration

Other skills/abilities

  • Advanced PC skill (MS-Word, Excel, PowerPoint, Outlook)

How to apply

Are you ready for this challenge in Brazil? If so, please send your application and CV by July 20, 2018 to TOMRA HR.